About The Ann S. Bowers College of Computing and Information Science

The Ann S. Bowers College of Computing and Information Science (Cornell Bowers CIS) is a collaborative community spanning multiple colleges and Cornell campuses, dedicated to addressing global challenges. It comprises the Computer Science, Information Science, and Statistics and Data Science departments, collaborating with Cornell Tech and Computational Biology. Known for pioneering initiatives in software systems, textbooks, curricula, and entrepreneurial endeavors, the college fosters innovation and real-world impact.

For more information about The Ann S. Bowers College of Computing and Information Science, please click here.

About The Department of Information

The Department of Information Science explores the dynamics between individuals and technology, studying its impact on society and the reciprocal influence between technology usage and innovation. With approximately 700 undergraduates across three colleges and around 225 students in graduate programs, including professional master's and PhD tracks, the department focuses on understanding and shaping the evolving relationship between people and technology.

For more information about The Department of Information, please click here.

The Opportunity

This opportunity involves procuring goods and services for department events, research, course supplies, and grading sessions. Additionally, it provides comprehensive administrative support to faculty, research groups, post-docs, graduate students, and visitors within the Information Science Department.

Key Responsibilities

• Work closely with and act as a backup to the Chair's Assistant.
• Make travel arrangements and process reimbursements via the Concur travel system.
• Monitor travel transactions and expenses, making T&M and P-card purchases.
• Proactively manage office operations, supplies, and materials for special projects.
• Coordinate departmental list serves and process prox card access.
• Assist the Director of Administration in tracking quarterly computer charges.
• Organize and coordinate the department colloquium series, including visitor itineraries and accommodations.
• Prepare materials for correspondence and promotion of events related to the colloquium series.
• Provide enhanced course support as needed.
• Witness and/or schedule academic integrity cases with discretion and confidentiality.

What We Need

A resume and cover letter are required for further consideration.

• Associate's degree or formal training beyond a high school diploma with 1-2 years of work experience; or equivalent combination of education and experience.
• Excellent computer skills with knowledge of a variety of software programs including the Microsoft Office suite.
• PCard support is required in this position.
• Excellent communication, organizational, and interpersonal skills required.
• Must be detail-oriented and demonstrate sound judgment.
• Must project a professional image and demonstrate the ability to diplomatically handle a wide variety of situations.
• Must be a self-starter, working independently with demonstrated success in a team environment.
• Excellent oral/written communication, organizational, and time management skills are essential.
• Ability to prioritize multiple projects and handle confidential information.
• Ability to work well with a diverse group of people including but not limited to faculty, staff, students, and outside stakeholders.

If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't.

• Bachelor's degree in a related field with more than 4-6 years of experience.
• Previous experience working with faculty and staff in an academic environment is preferred.
• Working knowledge of Cornell systems (e.g., Workday, KFS).

This is a full-time (39 hours/week) endowed position that is based in Ithaca, NY. Work hours are 8am - 4:30pm Monday through Friday. The Administrative Assistant role is predominantly on-campus, requiring presence for three days per week during the academic year, with increased flexibility during breaks and summers. Additional on-campus hours may be necessary to support special events.

The anticipated start date for this position is in mid June.

• This position is located in Ithaca, New York. The position will allow for the flexibility to work remotely 2 days per week at a location of employee's choosing within the United States.
• The New York Convenience of employer guidelines require New York State individual tax reporting and withholdings for this position. Additional individual state income tax filings may also be required if working temporarily outside New York State.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

No Visa Sponsorship is available for this position.

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.

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